Centralize Your Booking Management

The bookings list in VRMS brings together all the bookings and requests that come into your account in one view, whether they are automatically created from portals or your web, or manually entered.

This tool allows you to get a global view, apply advanced filters, and quickly access the details or actions of each booking.

Benefits of the Bookings List

Complete View: all bookings and requests in one place.
Advanced Filters: easily locate a booking by date, portal, status, or accommodation.
Efficient Management: create, edit, or communicate with guests without leaving the list.
Flexible Export: download data in Excel or CSV for custom reports or reconciliations.

How to Access the List

In the VRMS side menu, select Bookings → Bookings List.
You will access the panel with all your bookings organized and ready to manage.

Main Features

Search Filters

Click on the "Filters" button to open the side panel. From there, you can search for bookings by:

Status.
Accommodation.
Creation date.
Check-in or check-out date.
Stay date.
Client.
Language.
Portal or web of origin.
Tags.
Location.

Helpful Tip

Combine multiple filters to locate bookings more precisely, especially during high-demand periods.

Visible Information in the List

Without needing to open each booking, the list shows key data such as:

Portal (manual bookings appear with a globe icon).
Booking number.
Accommodation.
Total amount.
Registration date.
Stay dates.
Booking status (also indicated with a color dot, just like in the planning).

Data Export

You can export the entire list to Excel or CSV format to work with the data outside of VRMS, whether for analysis, accounting reconciliation, or management reports.

Best Practices

Export the list periodically to maintain an updated internal record.
Regularly use filters to detect trends by portal or booking status.
Take advantage of quick editing from the three-dot menu to resolve issues without needing to open each booking.

Change the status of multiple bookings at once

In the bookings list, you can update the status of multiple selected bookings at the same time. This feature allows you to manage your bookings more quickly and efficiently.

How to use it

Select the bookings you want to update.
You can select up to 10 bookings at a time. This limit ensures the system runs smoothly without performance issues.
Choose the status change action:
- Pre-booking → Confirmed
- Confirmed → Paid
Confirm the action in the modal that appears. The system will inform you of the result of the operation.

Possible results

All good ✅
All selected bookings have been successfully updated.
Example: you select 3 bookings, 1 confirmed and 2 cancelled, and change them to paid. The system shows success because the confirmed booking was updated correctly.

Needs attention ⚠️
Some bookings could not be updated.
Example: you select 3 pre-bookings and change them to confirmed, but one fails due to a reason such as an invalid status. The system will indicate which bookings need review.

Failed ❌
No bookings could be updated.
This may occur if all selected bookings are in a status that does not allow the change or if there is a general error.

Recommendations

Always review the result shown in the modal after performing the action.
If any booking fails, check its current status and fix any inconsistencies before trying the change again.

With the VRMS bookings list, you'll always have your bookings and requests under control, with faster, more organized, and efficient management.