Register Manual Bookings Quickly and Securely
While most bookings are automatically generated from portals or your web, sometimes you'll need to create a manual booking, for example, if you receive a request by phone, email, or in person.
The system allows you to enter bookings manually in just a few steps, ensuring the calendar is blocked and all information is managed just like any other booking.
Benefits of Manual Bookings
Flexibility: allows you to add bookings from any offline channel.
Total Control: define all the details from the start (dates, client, payments, extras, etc.).
Automatic Calendar Blocking: prevents overlaps with online bookings.
Complete Tracking: the manual booking follows the same flow as an automatic booking.
How to Create a Manual Booking
In the VRMS side menu, select Bookings → List of Bookings.
Click on the "New" button located at the top left.
The system will automatically generate a booking number (reference).
Complete the booking details:
Check-in and check-out dates.
Selected accommodation.
Client details.
Payment status.
Extras and additional services (if applicable).
Booking status.
Click "Save".
Automatic Amount Calculation
The system automatically calculates the amount based on the selected dates and the rates configured in the VRMS.
You can manually edit the amount at any time to reflect discounts, price adjustments, or additional charges.
Attention to Detail
Make sure the rates are updated before creating manual bookings to avoid calculation errors.
What Happens When You Save the Booking
Once saved, the accommodation calendar is automatically blocked for the corresponding dates.
The booking behaves just like an automatic booking, allowing you to:
Modify it.
Send emails to the client.
Record payments.
Cancel it if necessary.
Best Practices
Complete all fields when creating the booking to have a complete record from the start.
Use the notes field to record additional information (e.g., contact method or special agreements).
If you modify amounts, make sure to also update the payment status.
Communicate the booking number (reference) to the client for more professional tracking.
Frequently Asked Questions
Can a manual booking be modified after saving?
Can a manual booking be modified after saving?
Yes. You can change dates, amounts, extras, or even the accommodation from the booking record.
How can I identify a manual booking?
How can I identify a manual booking?
In the list of bookings, it will appear with a globe icon in the portal column.
Is the amount calculation always automatic?
Is the amount calculation always automatic?
Yes. The system calculates the amount based on the rates and dates, but you can adjust it manually at any time.