Start invoicing from your bookings
With Avantio VRMS you can generate invoices directly from bookings or from the invoicing area. Choose the method that best fits your workflow and check the data before issuing to ensure everything is correct.
Options for issuing invoices
From the booking details
Open the relevant booking.
Click
Actions → Invoice.Choose one of these options:
“Invoice this booking”: the invoice is issued in your agency’s name.
“Invoice as owner”: the invoice is issued in the owner’s name.
The system will automatically load the default invoicing rule (VAT, company name, series, etc.).
If needed, select another rule from the dropdown menu or manually edit the data before issuing.
From Invoicing → Issue invoices from bookings
Go to Accounting → Invoicing → Issue invoices from bookings.
Select one or more bookings.
Click
Actions → Invoiceand choose:Generate individual invoices: creates several invoices, each with its own series and number.
Generate aggregated invoice: creates a single invoice with several bookings for the same client.
Review the parameters and click “Generate”.
Pre-issue validation
Before the invoice is generated, the system shows a preview with validations so you can check for possible errors or missing fields.
Once issued, the invoice cannot be modified (even if you later change any client data). If you need to make changes, issue a credit note and generate a new invoice.
Validation types by client
Client: simplified invoices are issued; full address and identification number are not required.
Company or self-employed: the system requires complete data (name, identification number, and address). If anything is missing, a warning will appear for you to correct it.
Pay attention to the details
If a client asks to change the invoicing details (for example, you invoiced the tourist and now they want the invoice in their company’s name):
First, issue a credit note with the original data.
Then update the client information.
Finally, issue the new correct invoice.
Important: do not change the data before issuing the credit note; otherwise, the credit note will be generated with the updated information and will not match the original invoice.
Quick checklist before issuing
Have you selected the right invoicing rule?
Are the client details complete according to their invoicing type?
Do you need individual invoices or an aggregated one?
Does the preview show everything correctly?
Best practices
Set up your invoicing rules properly from the start. It will save you corrections later.
Always review the preview before confirming.
Use the aggregated invoice only when all bookings belong to the same client.
Step-by-step summary
Decide where to issue from: booking details or batch invoicing.
Select the invoicing rule and check VAT, company name, and series.
Check in the preview that there are no warnings or missing fields.
Issue the invoice or, if needed, generate a credit note and re-issue.
With this workflow, you’ll turn your bookings into consistent and compliant invoices.
The next step is to make this process part of your daily routine to work faster and avoid corrections later on.
Frequently asked questions
Can I issue invoices from a specific booking or in batches?
Can I issue invoices from a specific booking or in batches?
Yes. You can do it from the booking details or from Accounting → Invoicing → Issue invoices from bookings, whichever suits you best.
What’s the difference between “Generate individual invoices” and “Generate aggregated invoice”?
What’s the difference between “Generate individual invoices” and “Generate aggregated invoice”?
Individual invoices create one invoice per booking, each with its own series and number. The aggregated invoice combines several bookings for the same client into a single invoice.
Can the invoice be modified after it’s issued?
Can the invoice be modified after it’s issued?
No. If you need to make changes, issue a credit note with the original data, update the client information, and generate a new invoice.
What validations does the preview perform before issuing?
What validations does the preview perform before issuing?
It checks mandatory data according to the client type: for client, simplified invoice; for company or self-employed, name, identification number, and address are required. If anything is missing, you’ll see a warning.