Create your first invoice without a booking
When you manage properties, not everything is tied to a specific stay. Sometimes you need to invoice a one-off expense to an owner or charge an extra service to a guest. With VRMS software, you can do this easily, flexibly, and fully customized. This way, you avoid complications, keep your accounting up to date, and enjoy peace of mind.
What can you do with this feature?
Invoice additional services to guests (for example, extra cleaning, a crib, or transportation).
Charge maintenance expenses or other items to owners, even if they're not linked to a booking.
Add line items freely, adapting the invoice to your needs.
Work with total flexibility: the invoice doesn't need to be linked to a booking.
Helpful tip
Always add clear descriptions for each item. The more detailed the information, the easier it will be for you and your client to identify each charge.
Access the feature
Go to Accounting → Invoicing → Invoice only services or extras.
Step by step: issue an invoice without a booking
Set the business name
Set up the tax details for the invoice.
Select the recipient
In “Who is being invoiced?” indicate whether it’s the client or the owner.
Search for the name in the list and select it.
Add the items to be invoiced
Choose from the extras/services already created in your account or tourist taxes.
If you need a new item, create it first in the extras or tourist taxes section.
Add as many lines as you need and fill in the “Description” field with all relevant information.
Set the payment status
Mark whether the invoice is “Paid” or “Pending payment”.
If it’s pending, it will automatically appear in the pending payments list.
Choose the template
Select the invoice template you want to use.
Remember, you can customize any template fromConfiguration → Templates.
Quick checklist
Before finishing, check:
Correct recipient in “Who is being invoiced?”.
Items created and detailed in “Description”.
Payment status marked as “Paid” or “Pending payment”.
Template selected and, if needed, customized from Configuration → Templates.
This system lets you issue unlimited and fully flexible invoices, even without associated bookings.
Now that you know how, you’ll be able to better centralize your management, save time, and keep everything under control.
Frequently asked questions
Can I invoice an owner and a guest on the same invoice?
Can I invoice an owner and a guest on the same invoice?
No. Each invoice must have a single recipient. However, you can create multiple invoices with different recipients.
What happens if I mark the invoice as pending?
What happens if I mark the invoice as pending?
It will automatically be added to the pending payments list, helping you keep track of collections.
Can I customize the appearance of the invoice?
Can I customize the appearance of the invoice?
Yes. From Configuration → Templates you can modify the design and add your logo without losing the basic structure.
What if I need an item that doesn’t appear in the list?
What if I need an item that doesn’t appear in the list?
You’ll need to create it first in your account as an extra or as a tourist tax. Once created, it will be available for invoicing.