What and why?
This feature lets Property Managers configure a custom VAT rate for extras directly within each invoicing rule, overriding the extra's global VAT setting for that specific rule. It closes a compliance gap for companies that invoice in the owner's name (VAT-exempt): until now, the system always applied the extra's global VAT, which could result in VAT being incorrectly charged on a VAT-exempt owner invoice.
Benefits
Benefit: Removes the tax-compliance risk of applying VAT on invoices issued to VAT-exempt owners.
Benefit: Eliminates the need to duplicate extras just to manage different VAT rates.
Benefit: Gives full control, from the invoicing rule itself, over which extras are billed, at what percentage, and at what VAT rate.
Who?
Property Managers who issue invoices through invoicing rules, on companies using the new invoicing structure (all markets except NF525). Available directly in the invoicing rule configuration — no activation request needed.
Where?
Invoicing → Invoicing rules → [Rule] → Bill extras
How?
Enable extras billing on the rule
A new "Bill extras" toggle is available in the invoicing rule detail/edit screen (the same approach already used for contracts):
Open the invoicing rule you want to configure.
Enable the "Bill extras" toggle.
Select which extras should be included.
For each selected extra, set the % to invoice and the VAT rate to apply (the amount is always VAT-included).
Precedence logic
Event | Effect |
"Bill extras" toggle disabled on the rule | The system keeps using the extra's global VAT — no change in behavior. |
"Bill extras" toggle enabled, extra selected | The % and VAT rate configured in the rule are applied when the invoice is issued, overriding the extra's global VAT. |
New invoicing screen
When issuing an invoice under the new invoicing structure, the extras configured in the rule appear listed with their % (still editable before issuing), and the amount is calculated using the VAT previously set in the rule.
ℹ️This change only affects the new invoicing screen; the legacy invoicing interface keeps working exactly as before.
Scope
Available only for companies using the new invoicing structure, except NF525.
Important aspects about the functionality
The VAT/percentage configured in the invoicing rule always takes precedence over the extra's global VAT when "Bill extras" is enabled.
VAT entered on the rule is always VAT-included.
Only available for companies with the new invoicing structure, excluding NF525.
Rules without "Bill extras" enabled keep working exactly as before — no regression.
The configuration only affects invoices issued under that specific rule.
FAQs
Q: What happens if a rule's "Bill extras" toggle is off?
Q: What happens if a rule's "Bill extras" toggle is off?
The system keeps applying the extra's global VAT, exactly as it does today — there is no regression.
Can different extras within the same rule have different VAT rates?
Can different extras within the same rule have different VAT rates?
Yes. Each extra selected under "Bill extras" has its own independent % and VAT rate.
Does this change the legacy (old) invoicing screen?
Does this change the legacy (old) invoicing screen?
No. Only the new invoicing screen shows the configured extras with an editable %; the legacy screen is unaffected.
Which companies can use this feature?
Which companies can use this feature?
Companies on the new invoicing structure, except those under NF525.