What and why?
Due to the new fiscal obligations coming into force in September 2026, Avantio's system has been upgraded to version 7.0.0. This release includes the specific changes described below, which affect all clients who issue invoices from the Avantio system.
France is rolling out a nationwide tax reform (Réforme de la Facturation Électronique) that introduces two new obligations for every business operating in France: e-invoicing and e-reporting. The goal of the French tax authority (DGFiP) is to receive VAT data in near real time, directly from certified software, instead of relying on end-of-year declarations.
To comply, Avantio has partnered with Invopop, an accredited transmission platform (Plateforme Agréée) certified by the DGFiP. Avantio's software (VRMS) remains your single, certified point of work — it keeps creating, signing and archiving your invoices exactly as it does today (NF525 certification). Invopop's only role is to act as the secure "messenger" that forwards your already-certified data to the French tax network — either to your business customer's own platform, or directly to the tax authority.
| E-Invoicing | E-Reporting |
Applies to | B2B invoices to French companies | B2C (private guests) and international B2B |
Customer ID required | Yes — French business number (SIREN) | No — anonymised for individuals |
How your customer gets their invoice | Automatically, through the certified network | As today — however you currently send it |
What the tax authority receives | The complete structured invoice | A summary of sales totals and payment dates |
Mandate calendar:
Deadline | Obligation | Who |
1 Sep 2026 | Issue e-invoices / e-reports | Large & mid-size companies |
1 Sep 2026 | Receive e-invoices | All French companies |
1 Sep 2027 | Issue e-invoices / e-reports | All companies (SMEs, micro-businesses, sole traders) |
This release builds on the invoice fields introduced in November 2025 (Invoice Typology and VAT Payment Option — see the Q4 2025 NF525 Compliance product sheet) and adds:
A full new set of invoice fields required by the e-invoicing/e-reporting data set
A brand-new Down-payment invoice type
The end-to-end connection with Invopop that actually transmits your data
Benefits
Stay compliant automatically — every reservation invoice already contains what French tax authorities require, with no manual paperwork on your side.
Nothing changes for your guests — they keep receiving their usual invoice; Invopop works silently in the background.
Down payments are properly reflected — advance and final invoices link to each other automatically, with the outstanding balance always calculated for you.
Full traceability — every document sent to Invopop is tracked, so you and Avantio's support team can always see whether it was delivered, is pending, or needs attention.
Who?
Companies invoicing under a French legal entity with NF525 certification active in VRMS.
Applies regardless of who your guest is: private travellers (B2C), French companies (B2B), and international companies (B2B outside France).
Covers reservation invoices, extra-service and expense invoices, and owner-commission invoices.
Where?
Exports > Digital certificates — where you connect your company to Invopop and choose which accommodations and legal entities are included in e-reporting
Invoice preview screens — where the new required fields appear.
Received Payments — new "Send e-reporting" action and a new "Exports" status column.
Legal Entity info — new fields
How?
1. New information now captured on your invoices
New element | What it means for you | When it appears |
Customer's VAT / tax ID | Business customers now need their EU VAT number on the invoice (mandatory above €150 excl. VAT), or their local tax ID if they're outside the EU. | B2B invoices only |
Price reductions / discounts | Any discount now has its own dedicated line, showing the exact amount deducted before VAT. | Whenever a discount is applied |
Special VAT status mentions | If your company has a VAT exemption, invoices under the accrual VAT option, or invoices on behalf of the owner (auto-facturation), the correct legal wording is added automatically. | Depends on your company's tax setup |
VAT exemption reason (per line) | Exempt lines (tourist tax, cancellation fees, deposit deductions...) now show the specific legal reason for the exemption. | Exempt / 0% VAT lines |
Down payments & balance due | Invoices show the down payment(s) already invoiced and automatically calculate the remaining balance. | Whenever a down payment exists |
Late-payment terms | The mandatory €40 recovery fee and late-payment penalty rate are now shown. | B2B invoices only |
Individual vs. business guest data | The system adapts which customer fields are used depending on guest type, and lets private guests ask for their address not to be printed (it stays safely archived). | All invoices |
CGA membership / professional insurance | If configured for your company, the legal mention is printed automatically. | Only if configured |
These fields are filled in automatically wherever possible — you only need to review your company's tax configuration once, in Accounting > Set Invoicing Rules.
2. How the new "Down-payment invoice" works
The former "partial" invoice option is now a dedicated Down-payment invoice type. The system automatically suggests it whenever you invoice less than the full reservation amount, and — importantly — you can only issue one if there's a real payment behind it.
When you later invoice the rest, the system detects the previous down payment(s) and issues a standard Invoice that shows 100% of the reservation items, references the down-payment invoice(s) already issued, and calculates the balance still due.
Example A — Down-payment + final invoice (2 payments, 2 invoices):
Date | Event | Amount |
12/05 | 1st payment received | €1,000 |
12/05 | Down-payment invoice issued | €1,000 |
01/09 | 2nd (final) payment received | €150 |
01/09 | Final invoice issued — references the down-payment invoice, shows balance | €150 |
Example B — Two payments, one invoice at the end of the stay:
Date | Event | Amount |
12/05 | 1st payment received (no invoice yet) | €1,000 |
01/09 | 2nd payment received (no invoice yet) | €150 |
10/09 | Single invoice issued for the full stay | €1,150 |
In Example B, both payments are still reported individually as they come in (see next section), even though only one invoice is issued at the end.
Once a down-payment invoice is linked to a final invoice, neither can be edited directly — as with any signed invoice, corrections always go through a credit note.
3. How invoices and payments are sent to Invopop, by customer type
Customer type | How the invoice is sent | How the payment is reported |
B2C — private guest | Not sent through the business network. Your guest gets their usual invoice; in the background, the sale is reported periodically to the tax authority (e-reporting). | Each payment is also reported — split proportionally across VAT rates if it's a partial payment — independently of when the invoice is issued. |
B2B France — French company registered in the national business directory (Annuaire) | Sent as a structured electronic invoice directly to your customer's own certified platform via the Peppol network, with a copy forwarded to the tax portal (e-invoicing). | No separate report is needed — the invoice already declares the VAT. Once payment is received, the system marks the invoice as "Paid" to close the loop with the tax authority. |
B2B International / Non-intra — companies outside France (EU or non-EU) | Not sent via Peppol. Instead, reported to the tax authority under the international e-reporting flow, using the customer's EU VAT number (EU companies) or local tax ID (non-EU companies). | The payment is reported too, with a mandatory reference back to the invoice it settles. |
If a French company isn't registered in the national directory yet (common during the 2026 transition period), Avantio automatically treats it as a private guest for reporting purposes — so nothing is left unreported.
Invoices are immutable once sent. Any correction — whether the document was delivered successfully or not — is always made with a credit note followed by a new, corrected invoice.
4. Connecting to Invopop (onboarding)
Before you start, you'll need:
You'll need | Only required if |
Company name & SIREN (9-digit French business number) | Always |
Legal representative's full name, role, and contact email | Always |
A scan of the legal representative's ID (front & back) or passport | Only if you sign the mandate by hand |
A signed authorization mandate | Always — but it's generated for you automatically; you just download, sign and re-upload it |
The 8 steps:
Step | What happens |
1. Open the module | Go to Exports > Digital certificates |
2. Start | Click Add to register your legal entity |
3. Welcome & consent | Read the information and tick the box authorising Invopop to register you in the national directory and transmit your tax data |
4. Company & representative details | Enter your details — the system checks your SIREN against the national directory automatically |
5. Download the mandate | A personalised authorisation PDF is generated for you to download |
6. Upload the signed mandate | Sign it (electronically or by hand) and upload it — e-signature skips the next step |
7. ID documents (handwritten signature only) | Upload the legal representative's ID |
8. Review & confirm | Check the summary and confirm — your registration is sent to Invopop for review |
Once confirmed, your status shows as Pending approval; Invopop's review typically takes 1 to 3 business days.
Status | What it means |
In progress | You started but haven't finished — resume anytime from where you left off |
Pending approval | Submitted; Invopop is reviewing it |
Approved | You're all set — invoices are now transmitted automatically |
Rejected | Invopop found an issue with your documentation — review and correct it |
You can deregister a legal entity at any time from the same screen (with a two-step confirmation, since it stops all invoice transmission for that entity).
Activation plan
The new invoice fields and the down-payment invoice logic are active for every NF525-certified company in VRMS as of this release (v7.0.0).
Connecting to Invopop is what activates actual e-invoicing/e-reporting transmission. It isn't mandatory yet, but it will become a legal requirement following the official French calendar: 1 September 2026 (large & mid-size companies) and 1 September 2027 (all remaining companies).
We recommend starting onboarding well ahead of your deadline — Invopop's review can take a few business days, and any issue found needs correcting before approval.
Important aspects about the functionality
Avantio remains your certified system of record (NF525): invoices are created, signed and archived before anything is sent to Invopop. If Invopop is temporarily unavailable, your invoice stays valid and the transmission is simply retried.
Invoices are immutable once issued — corrections are always a credit note plus a new invoice, never a direct edit.
If your SIREN isn't registered in the national directory, invoice creation may be blocked until onboarding is completed.
For B2B invoices above €150 excluding VAT, your customer's EU VAT number becomes mandatory.
A down-payment invoice can only be issued against a real, received payment.
Private guests can request that their address not be printed on the invoice; it remains safely archived internally.
FAQs
Do I need to change how I send invoices to my guests?
Do I need to change how I send invoices to my guests?
No — your guests keep receiving their invoice exactly as before. Invopop works in the background.
What happens if a French business customer isn't registered in the Annuaire yet?
What happens if a French business customer isn't registered in the Annuaire yet?
Avantio automatically reports it as a private customer (e-reporting) until they register, so you're never left non-compliant.
What if Invopop rejects a document, or is temporarily down?
What if Invopop rejects a document, or is temporarily down?
Your NF525 invoice stays valid either way. If a document is rejected, you'll see it in your export status list and can correct it with a credit note and a new invoice.
Do I have to connect to Invopop right now?
Do I have to connect to Invopop right now?
Not immediately — but it's required by 1 September 2026 (large/mid-size companies) or 1 September 2027 (everyone else). We recommend completing onboarding ahead of time.