Here, you select the owner and accommodation. Simply start typing the owner name or accommodation name and select from the options that appear.

This is the date that the contract is created. It is most common to select the current date, but you can select a past date to best reflect when the agreement was made.

The dates established here determine in which bookings the configuration of this contract will be applied. You can click on the field and select the starting date in the first field and the ending date in the second field.

You can activate this option so that the contract is renewed during the same period every year. This option is typically used when you are 100% sure that these options will not change.

If you are believe that there could be changes in the near future, it is best not to activate the automatic renewal. With this option deactivated, you must remember that you will need to configure contracts once they expire.

Here, you can select an existing owner in the system to establish them as the co-owner. Please note that this is only used as an internal reference. Simply start typing the name of the owner and the existing owners in the system will appear.

This is the agency's legal entity that will be associated with this contract. This is also the name that will appear as the “issuer” of the settlement document.

Please remember to make sure that all of your details are correct in your legal entity name to avoid any mistakes in the settlement. You can find these details in the Configuration module, in the Company section and going to the bottom of the page.

This is the series that the contract is registered with, so that you have a clear record of existing, previous and future contracts. Like your company name, you can edit the series and personalize them within the configuration of your legal entity.

This is the VAT that you establish for your agency's commission. You can click on this field and see which options are available.

Here, you establish the agency's commission. If you have established a percentage of VAT and activated the option to apply VAT to the commission, a bubble will appear with the percentage of the commission with the VAT automatically included:

You have the option to configure different commission amounts in different seasons and configure it as a percentage of the rent or a percentage of the rent with the final cleaning included:

The amount that appears is the percentage of the rent that corresponds to the owner.

You have the option to configure different amounts in different seasons and you can also configure it as a percentage of the rental amount or amount per day.

This setting establishes the specific trigger point—the exact moment—a settlement can be made available and generated by the system.

You can choose when settlements become eligible based on the booking lifecycle:

Should you choose any of the options that have After check-in/check-out/booking, you will have to establish how many days after, will the settlement become available.

Please note that this means that if you have selected the availability at check-out, if you try to generate the settlement using the check-in date, the settlement will not appear.

This setting determines your payout frequency—it acts as the official release point for all settlements that have met their availability criteria.

The Settlement Date acts as a scheduled refresh for the system. Even if a booking becomes technically ready in the middle of the month, it remains in a queue until the next scheduled date arrives.
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There are three options to choose from - Per reservation, Monthly and Specific.

Simply click on add payment dates if you would like to establish specific dates when you would like to settle.

Here you can choose to deduct the portal commission from the rent or from the payment to the owner. You can also choose to deduct a percentage of the portal commission that you would like to deduct.

This is the amount that appears on the reservation page, between the deposit details and the guest reviews.

This will indicate how much of an extra will be paid to the owner. Here you can establish a percentage of an extra that you want to pay the owner and if you want to apply a different VAT to this extra or use the VAT established in the accommodatin page, in the extras section.

All extras will be added to the owner's payment after all deductions.

Here, you can configure automatic expenses to be generated per booking. You can choose whether to deduct it from the payment to the owner or from the rent.

Please note that if you choose for the expense to be deducted from the rent the amount that appears in the booking page is the amount with the expenses already deducted.

Whereas, if you choose for the expense to be deducted from the owner's payout, this expense will only appear and be deducted when you create the settlement:

Here you can activate this option to pay the tourist taxes to the owner after deductions. This is the amount that appears in the reservation page in the amounts breakdown.

If you need to edit the amount paid to the owner, you must modify the amount that appears on the booking page.

This option allows you to deduct the portal increase from the rental amount. This is the amount that appears in the booking page:

This amount will be deducted before calculating the owner's payment and the amount is determined by the configuration that you have in each portal in the ChannelPro.

This option allows you to set up a guaranteed minimum payment whether bookings are registered or not.

You can configure to pay the owner set payments for a certain season of the year by selecting a starting date and a finishing date to establish the period of time.

You can also configure a set amount that you pay the owner annually.

Please note that you can only configure 1 season.

You can choose to calculate the owner's payment using the rental amount with or without VAT.

For Direct contracts, you have the additional options to set up tax options, for example to show the break down VAT in the settlement and to configure whether or not there is a percentage of withholding tax.

This option allows you to set up a fixed payment whether bookings are registered or not.

In this section you can establish the date/s when you wish to pay the owner and the amount.

If you decide to use this option, at the bottom, you can also see how much you would be paying the owner annually.

This options allows you to automatically generate all pending settlements on a certain day of the month i.e 30th of every month. You simply have to write the date of each month when you would like the system to create the settlement and save.

This option allows the VAT to be shown broken down in the issued settlement.

You can see this by selecting the template that shows the VAT breakdown here:

Here, you can establish the percentage of the withholding tax that you wish to apply to the booking.

Only when creating a new contract, in this section, you can choose to automatically block periods that are not covered in the contract to prevent any bookings from entering the system.

For example, if you have configured the dates 01/01/25 - 27/02/25 for the terms of contract, all dates from 01/03/25 will be blocked. If you have the option to automatically renew the contract, it will block the calendar for the same dates for the next 20 years automatically.

As for the option to Reserve periods for the owner, it will automatically generate owner bookings (up to 20 years in advance if automatic renewal is enabled) during the dates selected in this section.

You can select start and end dates of when you would like to configure these blocked periods and click “+ Add period” to add more seasons.

Here, you choose a previously created template in the system to set as your default contract or settlements document to send. Simple click on this field and you can see the options available.

Please note that if you would like to modify these templates, you need to go to Configuration - Templates

If you would like to add any additional comments or special conditions, you can add them here in plain text, which will appear when printing or previewing this document.