Check compatibility and legal requirements
This feature lets you display booking data, such as the guest’s name or the payment breakdown, directly on accounting documents. It’s not available for accounts using NF525 or TicketBAI. In addition, the accounting block is not compatible with aggregated invoices.
Attention to detail
The block appears in a predefined section of the document and its position cannot be changed to maintain legal compliance. The content is displayed in a predefined order, grouped by category, and that order is not editable.
Open the Templates and Invoicing section
For quick access to the configuration, use these paths:
Configuration → Templates → Accounting documents categoryAccounting → Invoicing → Configure invoicing rules
Add the accounting block in the template
Go to
Configuration → Templates → Accounting documents category.Edit the accounting document where you want to display the booking information.
In edit mode, add the accounting block inside the document.
Keep in mind that the block will be placed in a predefined section of the document; you won’t be able to change its position.
Configure the accounting block content in the invoicing rules
Go to
Accounting → Invoicing → Configure invoicing rules.Create or edit an invoicing rule.
At the end of the rule configuration, you’ll find a new section to define the accounting block content.
Click Configure content to open the sidebar.
Select the information you need to include in the accounting document.
Click Accept to save your changes.
Supported accounting documents
You can add the block | You can’t add the block |
Payment receipt | Self-invoice |
Invoice, credit note, or proforma | Expense invoice |
Receipt | Sending a booking invoice |
Information fields available for the accounting block
Booking information
Booking information
Booking reference.
Check-in date and check-out date.
Number of guests and number of nights.
Guest information
Guest information
Name.
ID number.
Nationality.
Address.
Portal information
Portal information
Portal name.
Portal booking reference number.
Amounts information
Amounts information
Accommodation amount.
Extras amount.
Tourist tax amount.
Payment to the owner.
Portal commission.
Payments made information
Payments made information
Payment status.
Payment date and method.
Pending payments information
Pending payments information
Payment status.
Payment date and method.
Now that you’ve defined which data to display, apply the invoicing rule to your usual documents to standardize information and reduce errors when issuing invoices and receipts.
Frequently Asked Questions
Why can’t I move the accounting block within the document?
Why can’t I move the accounting block within the document?
Its position is fixed to ensure legal compliance; that’s why the system doesn’t allow changing it.
Can I use this feature if my account has NF525 or TicketBAI?
Can I use this feature if my account has NF525 or TicketBAI?
No. Accounts with NF525 or TicketBAI do not have this configuration.
In which accounting documents can the booking block be included?
In which accounting documents can the booking block be included?
You can add it to payment receipts, invoices, credit notes, proformas, and receipts. It’s not available for self-invoices, expense invoices, or for sending a booking invoice.
Can the order of fields within the accounting block be changed?
Can the order of fields within the accounting block be changed?
No. The data is shown in a predefined order, grouped by category, to maintain consistency and compliance.