Get Started with the Accounting Documents List
Your company's accounting doesn't just depend on issuing invoices: it also requires tracking credit notes, receipts, proformas, and payment confirmations. Until now, these documents were managed separately in the old "invoice list." With the new accounting documents list, you'll have all your financial records for your operations in one place. This lets you find information faster, check the status of payments and official export data, and manage your daily tasks with more confidence.
Step 1. Access the List
Go to Accounting → Invoicing → Accounting Documents List.
You'll see a table that brings together all the documents linked to your company.
Step 2. Understand the Types of Documents
The list shows different types of documents, each with a specific purpose:
Invoice: certifies the sale of a service or booking.
Credit note: corrects an issued invoice.
Receipt: certifies the receipt of a payment, either partial or full, for an invoice.
Proforma: a preliminary document, not fiscally valid, used as a quote.
Payment confirmation: confirms that the guest has made a payment.
Step 3. Understand the Key Information
Each row in the list shows important details:
Recipient: who receives the document (guest or owner).
Issue date: when it was generated.
Business name and number: the issuing entity (name of the company or owner) and the serial number.
Payment status: pending, partially paid, or paid.
Sending status: sent or not sent by email.
Tax export data: compliance with regulations like Veri*factu or Ticketbai (exported, with errors, in progress, not required).
The colors help you identify the status:
Orange → export error.
Gray → sending not required.
Green → document sent or errors already resolved.
Step 4. Use Filters and Search
To make management easier, you can filter by:
Document type (invoices, receipts, etc.).
Content (extra services, bookings, expenses).
Status of payment, sending, or export.
Dates (issue or operation date).
Property, booking number, or source portal.
This saves you from manual searches and focuses on the information you really need.
Step 5. Actions on Documents
For each document, you can perform different actions:
Download as PDF.
Send by email.
Create a receipt (only for invoices).
Issue a refund/credit note (when applicable).
You can also export the entire list to Excel or CSV for external analysis.
The new accounting documents list centralizes and simplifies financial management. Thanks to its advanced filters, clear statuses, and export features, you can work with more confidence and efficiency.
This change not only unifies but also optimizes control over your business, ensuring transparency and traceability in every operation.
Frequently Asked Questions
What happens if a document shows as "With errors" in export data?
What happens if a document shows as "With errors" in export data?
This means it couldn't be sent correctly to the tax authority. From the export column, you can view the error details and fix them before resending.
Why do some documents appear in gray and can't be sent?
Why do some documents appear in gray and can't be sent?
Not all documents require export or official submission. For example, a payment confirmation may be marked as "not required."
Can I view the list from my phone?
Can I view the list from my phone?
Yes. The interface has been redesigned to be responsive, so you can review documents from any device.
How do I tell the difference between a receipt and a payment confirmation?
How do I tell the difference between a receipt and a payment confirmation?
A receipt is issued by your management system when a payment is recorded. A payment confirmation is usually generated by the bank or payment gateway as confirmation of the transaction.