More automation. More security. Zero friction.
We've upgraded our check-in system to offer you a more advanced, automated solution that's ready for the latest legal and operational requirements in vacation rentals.
The new Online Check-in Pro is more than just a digital form. It's a tool designed to reduce operational workload, increase security, and ensure regulatory compliance without hassle.
What's different from the standard check-in?
Our standard check-in lets you collect guest data. The new Online Check-in Pro:
Automatically extracts data from the official document
Verifies guest identity using biometrics
Automatically sends reports to authorities (in most markets)
Allows integrated digital signature with legal validity
Automatically adapts to local regulations
It's the difference between just collecting data and automating the entire process.
1. Smart identity verification
Automatic document scanning
The guest just needs to take a photo of their ID or passport. Then the system:
Detects the document
Automatically extracts the data
Fills out the form in seconds
Eliminates typing errors
Result: fewer issues, less manual correction, and less support needed.
Biometric verification (optional)
For Operations that require an extra level of security:
Photo of the document
Guest selfie
Automatic comparison using AI
Ideal for:
Premium properties
High-value stays
Markets with strict regulations
Accommodations in Dubai (where it's mandatory)
NOTE:
This option has an additional cost
2. Automatic submission to authorities
In most markets, the system automatically sends guest data to the relevant authorities. Forget about:
Manual export data
Uploading to external platforms
Risk of forgetting
Fines for delays
In destinations where automatic submission isn't possible, the file is generated ready to upload.
IMPORTANT:
Destinations where automatic submission is not possible:
Austria: Wien Stats VIETour, Graz City.
Italy: Puglia - DMS, Puglia - SPOT EASY, Umbria - Turismatica.
3. Integrated digital signature
The contract is signed within the check-in flow itself.
Legally valid
Document automatically stored
No extra sending required
No friction for the guest
4. Automatic regulatory compliance
The form automatically adapts based on the accommodation's location:
Guest reporting requirements
Data protection
Country-specific legislation
Online check-in vs Online check-in pro comparison (Chekin)
Functionality | Standard check-in | Online Check-in Pro |
Manual data entry | ✔️ | - |
Automatic document scanning | ✔️ | ✔️* |
Biometric verification | - | ✔️ |
Automatic submission to authorities | - | ✔️ |
Integrated digital signature | ✔️ (manual) | ✔️ (manual or automatic) |
Automatic regulatory adaptation | Basic | Advanced |
*With Online Check-in Pro, you can set identity verification to apply only to the main guest and not all guests.
Who is this version ideal for?
Managers with multiple properties
Teams looking to reduce operational workload
Operators who prioritize legal compliance
Accommodations in regulated markets
Why did we launch this version?
Because check-in is no longer just a formality. It's:
A legal process
A critical security point
An opportunity to improve the experience
And a source of operational workload if not automated
With Online Check-in Pro, you turn it into a smart, automatic process.
Want to activate Online Check-in Pro?
Contact your Account Manager and they'll advise you on pricing and the best way to activate it so it fits your business needs perfectly.
Frequently asked questions:
How is it different from the standard check-in?
How is it different from the standard check-in?
Standard check-in lets you collect data manually. Online Check-in Pro automates the entire process:
Automatic document scanning
Optional identity verification
Integrated digital signature
Automatic submission to authorities (in most markets)
It's designed to reduce operational workload and increase security.
Is it mandatory to activate?
Is it mandatory to activate?
No. The standard check-in is still available.
Is it complicated to set up?
Is it complicated to set up?
No. Activation is simple and our team will guide you through the process.
Once active, the system automatically adapts to the legal requirements of the country where your accommodations are located.
No complex property-by-property setup required.
Is the digital signature legally valid?
Is the digital signature legally valid?
Yes. The signature is done within the check-in flow itself and meets the applicable legal requirements.
The contract is automatically stored and available in your system.
What happens if the guest doesn't complete the check-in?
What happens if the guest doesn't complete the check-in?
You can track progress in the system and easily resend the link.
Plus, since the process is faster (with automatic scanning), the completion rate is usually higher than with manual forms.
Does this improve the guest experience?
Does this improve the guest experience?
Yes. The process is:
Faster
More intuitive
No manual data entry
No need to send documents through other channels
A more professional experience from the very start.
Is it worth it if I only manage a few properties?
Is it worth it if I only manage a few properties?
It depends on your operations. If you want to:
Reduce admin time
Minimize errors
Make the process more professional
It can be a valuable upgrade even with just a few units.
Are Check-in Pro and Check-in Scan the same thing?
Are Check-in Pro and Check-in Scan the same thing?
No, they are not the same. Check-in Scan is an external partner that helps manage your guests’ check-in. Check-in Pro, on the other hand, is a feature that is even more integrated into the Avantio system, allowing you to have greater control directly from the platform.