Understand the use of digital certificates
Digital certificates enable operation with the SES Hospedajes, Veri*factu, Model A19, and TicketBai modules within VRMS. These modules require a valid certificate to sign or validate the information sent to the corresponding authorities.
In addition, you can upload multiple certificates and assign a different one to each registered legal entity.
Access the certificates area in VRMS
Go to Export Data → Digital Certificates. From here, you can upload new certificates, view existing ones, and check important details such as expiration date or current status.
Upload and assign a digital certificate
Follow these steps to add a new certificate:
Go to the Digital Certificates section under Export Data.
Select “Add”.
In the sidebar, upload the certificate file and choose the linked legal entities in .p12 or .pfx format.
Add a name for the certificate if you wish. If you don’t provide one, the file name will be displayed.
Click “Save” to complete the process.
Once saved, the certificate will appear in the list along with its key information.
Add more certificates as needed
If you manage multiple legal entities or need to use different certificates, select “Add” and repeat the process as many times as necessary.
Replace the certificate assigned to a legal entity
If you try to assign a new certificate to an entity that already has one linked, the system will display a warning. You can proceed and replace the previous certificate if needed.
Edit or delete existing certificates
From the certificate’s options menu, accessible via the three-dot (kebab) icon, you can edit its details or delete it from the platform.
Pay attention to the details
When uploading or reviewing a certificate, always check the following information to avoid issues with the tax modules: the name, the assigned legal entity, the status (which may be Active or Renew), and the expiration date.
Now that you know how to manage your digital certificates, review their validity regularly to ensure smooth operation of the modules related to tax obligations.
💡 New! Unified management of TicketBAI and Veri*factu
You can now manage both invoicing systems from a single Avantio account. This update is designed for companies operating in multiple territories that need to comply simultaneously with the regulations of the Basque Country and the rest of Spain.
What does this improvement include?
Automatic routing: The system detects the location of each Legal Entity and automatically applies the corresponding system (TicketBAI or Veri*factu).
Independent certificates: It allows you to configure and store specific digital certificates for each legal entity in a shared and secure repository.
Territorial flexibility: It makes it easier to issue invoices, self-billing invoices and credit notes, adapting to the particularities of each region from a single control panel.
Activation on request: This feature is not activated automatically. If you want to start using the unified management of both export data systems, contact our support team or your Account Manager to request activation.