Ensure Correct Inclusion of Items in the Settlement
Both owner's expenses and prepayments will appear in the settlement preview according to the charge date you have assigned.
In the settlements interface, next to each item, you'll find a checkbox: if you uncheck it, that item will be excluded from the current settlement and will automatically be proposed in the next one.
Automatic Inclusion and Manual Exclusion
Items with a date within the settlement period will be automatically included.
If you want to exclude any, remove the check from the corresponding box.
Excluded items will reappear in the next settlement.
Difference Between Current and Next Settlement
Current: will process items whose charge date is within the period.
Next: will include those items that were manually unchecked.
Practical Recommendations
Define clear categories to distinguish between types of expenses or prepayments.
Always check the charge date to avoid an item appearing in the wrong settlement.
Use recurring expenses for fixed items, so you don't have to register them manually every month.
If an expense applies to multiple accommodations, verify the distribution before saving the item.
Frequently Asked Questions
What happens if I make a mistake with the charge date of the expense?
What happens if I make a mistake with the charge date of the expense?
It will be assigned to an incorrect settlement; you can edit the expense and modify the date so it appears in the correct settlement.
Can I edit or delete an expense after creating it?
Can I edit or delete an expense after creating it?
Yes, you can access the expense record and modify or delete it if necessary.
What if an expense applies to multiple accommodations?
What if an expense applies to multiple accommodations?
Select the "multiple expense" option, and the system will distribute the amount proportionally among the involved accommodations.
How do recurring expenses work?
How do recurring expenses work?
By activating the monthly repetition option, the system will automatically generate the expense each month until the specified end date.
What happens if I uncheck an expense in the settlement preview?
What happens if I uncheck an expense in the settlement preview?
That expense will not be included in the current settlement and will be pending for the next one.
Can I create my own expense categories?
Can I create my own expense categories?
Yes, you can create as many categories as you need, which makes searching and organizing easier.
What if I make a mistake with the settlement date of a prepayment?
What if I make a mistake with the settlement date of a prepayment?
You can edit the prepayment later and correct the date so it appears in the appropriate settlement.
What is the difference between an expense and a prepayment in the settlement?
What is the difference between an expense and a prepayment in the settlement?
An expense is an amount the agency paid on behalf of the owner (and is deducted in the settlement). A prepayment is an advance (either from the agency or the owner) that is added or subtracted as appropriate.